4th Meeting 18/6/14

Bottesford Parish WW1 Centenary Project

Volunteer and Representatives Meeting

Notes for Meeting held on Wednesday 18th June @ 7.30pm

Bottesford Chapel Meeting Room,

Devon Lane, Bottesford

Agenda

Apologies

• Matters arising from the Meeting held on the 22/5/14)

• Updates

• Current research

Service history

Family and Community History

• Using research Resources

Project Website

Google Drive

War diaries; Biographical notes

• Planning discussion

Inaugural Meeting Sunday 28 th September 2014, 4-6 pm

• AOB

• Next meeting

Thursday 24 th July 2014 @ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.

• Future Meeting dates

Thursdays:

24/7/14;

22/8/14;

18/9/14 (Launch meeting preparation);

25/9/14;

23/10/14;

20/11/14;

18/12/14

Sunday 28th September 4-6pm Community Launch

Apologies

David Bend, Mike Meech, Susan Meech, Val Lever, Geoff Spencer Malcolm Owen, Mary Owen, John Simpson, Will Wiseman, Kate Pugh, Graham Collins, Ken Roberts, Mel Turner

Present

Jonathan D’Hooghe, Sue Harding, Mike Meech, Sue Middleton, David Middleton, Dave Slater, Joyce Slater, Neil Fortey, Bob Sparham

Matters arising from the 2nd Meeting held on the 22//5/14

Is anyone available to represent the project on Saturday July 12th 2014 at the From Pit to Trenches: First World War Remembrance?

West Hallam Village Well Dressing Weekend @ 1.40pm to place a  Poppy for Pte Clifford Miller. And to take photographs.

Updates

Volunteer hours

Mike Meech reported volunteer time now exceed the 200 days.

Archive donations

The sensitivities of negotiating access to treasured items were discussed.

Ancestry Training

5 people attended the Ancestry Training session held on Friday 30/5/14 (SP, DM, SH, WW, GC ) – Positive feedback about its value.

Actions

Record feedback.

Organise further training sessions.

Facilitating access to Ancestry

Agreed that the two year budget line for subscriptions should be used to subsidise individual subscriptions for one year. (£50.00 per subcription) This will facilitate wider access to Ancestry. (A discount on Ancestry subscription can be obtained through QUIDCO.)

Action

Let DM know your intention to take up a subscription so that subsidy canbe paid.

Beacon lighting

Anne Ablewhite (Parish Councillor) suggested that the Beacon could be lit on an appropriate occasion as part of the Centenary.

Action

Liaise with PC to coordinate with project events.

Flintham HLF Project

Discussions held with the Flintham HLF supported WW1 project.

Action

Invite Flintham volunteers to attend meetings.

Social media

 Twitter 343 followers and Facebook 100 likes,

Google Drive

Project access to War Diary summaries and service record notes established.

Action

Further summaries and notes to be circulated

Chapel Roll of Honour

Conservation nearly complete,

Action

Arrange collection when framed.

Discuss with the Methodist Chapel the timing of the rededication ceremony

U3A VOB Choir WW1 Song Concert

Proposed date Mar/April 2015 – dependent on completion of improvements to West End of St Mary’s

Action

Liaise with St Mary’s re final date.

Liaise with Isobel Daw, Val Lever, Barbara Cobb re music programme and other concert content.

Liaise with Primary School (Liz Mills) re pupil invovement,

School Activities Day Autumn 2015

Khaki Chums still to confirm availability,

Leicestershire and Rutland Western Front Association offered service to assist in the running of the day,

Action

Continue ontact Khaki Chums (Taff Gillingfham),

Liaise with John Sutton, L & R WFA,

Scouts & Guides

Contact during the month with both Guides and Scouts.

Action

Set up meeting(s) with Scouts (Simon Ashworth) and Guides (Gill Smith) for activities associated with the Spring 2015 exhibition.

Resources

Website

Bottesford History web site reviewed as an existing resource and starting point for research.

The project section is now populated with the main categories activities of the Centenary Project.

Pages for all those named on the two war memorials to be completed (photograph of person, obituary, and CWGC Memorial Certficate).

Action

Use comments to add research material for incorporation into the web page for each person.

Google Drive

  War dairies summaries, service records and biographical notes as resource for writing the 40 memorial biographies.

Action

Identify DOD’s and transcribe War Diary entries to establish the circumstances of their loss.

Map out the chronology of their wartime experience for each of the 40 listed on the two war memorials based on battalion War Diary entries and place in Google Drive Biographical files.

Add material to Biographical web pages either a comments or in the text of the pages.

Add spreadsheet of all biographical research resources to Google Drive

Community Launch Meeting, VC Hall (4-6pm) Sunday 28th September

Hall booked (Mim Forsey)

WI refreshment (Glenys Claricoats)

Music U3A Choir (Barbara Cobb)

‘ Bugler ’ (Kindly arranged by Barbara Cobb)

School pupils (Liz Mills)

Interactive display stand (Dave Slater)

Programme suggestions

Music (U3A Choir)

Official opening (Representative of Lord Lieutenant: Col Murray Colville)

HLF statement (HLF Representative)

WW1 Heritage – The Bottesford Parish Project: People Community and Memory

Music (School Pupils)

Audience  – Q and A

Last post; Minutes silence; Reveille

Meet the volunteers

Displays and recruitment

Refreshments

Actions

Distribute action plan

Invite

Lord-Lieutenant of Leicestershire Representative

MP

District Councillors

County Councillors

Parish Councillors

Village Organisations: Schools; Churches; Societies; Clubs;

Archive donors

Village residents via Village Voice

Local HLF projects – Flintham

Leicestershire War Memorial Rep (Liz Blood)

Leicestershire University

British Legion

Western Front Association

Bell ringers – Muffled Peel

Timing discussed – Sunday 27th September or Saturday 1st November?

Community event – Saturday 1st November suggested

Actions

Circulate event plan

Research 1914 ringers named in the 7/11/1914 Grantham Journal.

Contact David Jones to coordinate date timing of the event.

AOB

Potential archive donations

            Neil Fortey reported the offer of memorabilia.

            Action

            Arrange contact and copying of material offered by Marion Cole

Old School Parish Council Heritage Centre Initiative

Neil Fortey reported the developments concerning the PC’s application fro HLF support to Heritage Centre facilities in the Old School.

The value of the PC initiative for securing the legacy of the WW1 Centenary project discussed.

Interest questionnaire circulated for completion.

Muston WW1 Heritage

Action

Contact with Muston Heritage via the regular Tuesday Muston Old School Coffee Mornings (10.30 am).

Sue Dunsmore liaising with Sue Wadsworth

Next meeting

Thursday 24th July 2014 @ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.

Future Meeting dates

Thursdays:22/8/14;

18/9/14; 25/9/14 (Launch preparation);

Sunday 28th September 4-6 Community Launch

23/10/14;

20/11/14;

18/12/14