8th Meeting 25/9/14
Project Volunteers and Representatives
By David Middleton
Agenda
Bottesford Parish WW1 Centenary Project
Volunteer and Representatives Meeting Meeting
Thursday 25th September @ 7.30pmBottesford Chapel Meeting Room,
Devon Lane, Bottesford
Apologies
For 25/9
John Dockrell, Val Lever, Malcolm Owen, Mary Owen, Neil Fortey, Kate Pugh, Dave Slater, Vic
Martin, Mike Meech, Bill Pinfold, John Simpson, Mel Turner
For 25/9 & 28/9
Mel Turner
Agenda
To finalise Launch Arrangements for Sunday 28th September 2014, 4-6 pm
Organised to date
Hall booked officially 1-6 pm Mim Forsey
Access to hall from 10.00 am
WI Teas Glenys Claricoats/SueM
AnzacBiscuits (VM recipe)
Trench Cake Recipe leaflet display – to do
Performers – arranged
Music U3A Choir Barbara Cobb/Val Lever
‘Bugler’ Geoff Soar
School choir Liz Mills, Judy Holborow (pianist)
PA Radio Mike@Hall – checked DM
Mike Stand John Simpson
Extra Mike John Simpson
Key board John Simpson
Invitations & Publicity
Invitations to archive donors Done (SM)
Vice Lord Lieutenant Invited – Accepted – details sent
HLF Rep David Stocker Invited – Accepted – details sent
Media Publicity
Many thanks to Sue Meech for coordinating comprehensive coverage
· Facebook (311 views)
· Twitter (580 followers)
· Web site
· Posters – Bill posting in the village (Many thanks to Val Lever for placing the posters around the Village), pubs, shops (DM)
· Talks to local groups
· Bottesford Village Voice
· Press release distributed (SMch)
Media | Article | photo |
Nottingham evening post | In the diary | In the diary |
Grantham journal | Will include an article this week We need to send article for paper & web site | Send our own photos by Tuesday |
Melton Times | Have already covered event pencilled in | Pencilled in if no one comes send our own photos |
Leicester mercury | Pencilled in | Pencilled in if no one comes send our own photos |
BBC Radio Nottingham | Pencilled in. Will contact SMch if need more info. | |
BBC radio Leicester | Will cover Phone interview with DM this week | |
BBC East Midlands Today | In diary weekend producer may call SM | |
Newark Advertiser | Someone has already been in touch event is in diary | In diary if no one comes send our own photos |
106 Eye | Interview done by DS, DM & SMid |
Displays and demonstrations
Majority of displays completed – see list below
to include:
Interactive display stand Done – Dave Slater
Display Printing
People and places, IWM timelines and WW1 summaries, Chapel Roll of Honour – Printed and mounted
Hall Plan
Schedule of Launch Displays | |||||||||
Table 1 The Project Summary Activities Montages: Memorabilia; Activities; | |||||||||
Table 2 Names and faces; Their stories Whether new or with a long family connection to the parish Photos – Names and faces Their Stories | |||||||||
Table 3 Your stories Your WW1 memorabilia Whether new or with a long family connection to the parish
|
Launch Meeting Volunteer Briefing Notes
Sunday 28th September 2014
Activity | Notes | When and who |
Access to VC hall | No need for everyone to be there all day. Choirs and guests will arrive from 3.00 pm. Unless specified otherwise volunteers to arrive from 1.00 pm onwards as detailed below. | 10.00 am onwards |
Set up chairs, tables and exhibition in main hall Small tables in meeting room Table cloths | See attached plan for hall layout details. Most of the tables already in place. Hall and Meeting room | 10.00 am Dave M, Neil, Graham, Phil, Sue H, Vic, Will Sue M |
Computing equipment Sound PA Keyboard Extra Mike and lead Two Mike stands Rostrum | Kiosk Mac + monitor PC PC Radio mike + stands Set up From Chapel From Chapel | Dave S – am Dave M – am Jonathan – in the pm Bill P – in the pm Dave S, John S – 12.15 pm John S – 12.15 pm John S – 12.15 pm John S – 12.15 pm |
Flower arrangements | Hall Stage | Kathleen Sue M |
Car parking – reserve spaces | Cones Laminated Names Col Murray Colville David Stocker Geoff Soar | Ken To do |
Lunch | Lock Hall unless needed for flower arranging or refreshment preparation | 12.30 – .1.00pm |
Refreshment Supplies | Cakes Tea etc | Sue M , Glenys + WI Ken + any one else who has time to bake one Sue M |
Refreshments etc Donations to RBL | Organise kitchen, tea room, hatch, cake tables etc Signs for collection plate | 3.00pm onwards Glenys + WI Dave M |
Information & Evaluation Information & Evaluation | Duplication Joyce brief clip board volunteers as they arrive Clip board volunteers • In foyer as people start to leave • In the hall during event | Joyce 2.30 pm onwards David Bend, Malcolm Owen Sue D, Gill C, Pete C, Graham C, Sue H, Val L Elaine M, Alison and Malc, Hugh S, Jane S |
Information table Seating choirs Volunteer Name tags and lanyards | In the hall near the entrance • Gather information and evaluation forms from collectors • Give out flyers • General enquiries • Potential volunteers and steer to clip board volunteers Direct U3A choir to stage Children to floor in front of the stage Give out name tags and lanyards | 2.45 pm onwards Mary & Kate Mary & Kate Mary & Kate Mary & Kate |
On door | Welcoming on the door and distributing programmes | David B Malcolm O |
On door logging numbers of attendees including all volunteers | Shiny new clicker counter direct from China (@96p inc postage!) now available | Mike M |
Greeting | VLL Col Murray Colville Car parking | 3.30 onwards Susan Meech – DM Ken |
Greeting | HLF David Stocker Car parking | 3.30 Neil – DM Ken |
Greeting | Geoff Soar – Trumpeter – assist in sound check and location choice Car parking Geoff Soar | 3.30 Will – DM Ken |
Photography | Video Video Stills | Bob/Graham – camera on tripod Gareth if available Kate, Will, Neil, Dave, Graham + any others – bring cameras |
Displays | At table | Bill P |
At table | Phil | |
Information table | • Gather proformas from collectors • Give out flyers • General enquiries • Potential volunteers and steer to clip board volunteers if table busy | Mary & Kate |
Researching your relative | Computer access and advice on military, social and family research | Jonathan Sue M Joyce |
Technical and computing and network support | Availble within the hall | Dave S and John S |
Moving chairs after performance | After Part 1 – Clear some chairs to create space | Vic, Ken, Dave S, Mike M, Will, Hugh |
Clear Speaker table | Create space | Dave S, Vic |
Clear up | Clear hall | 6.00 pm onwards as many as can |
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We gratefully acknowledge the contributions to the project of WWI Heritage.
Mrs Audrey Pacey and family
Mr David Bend
Mrs W Bass and family
Mr P Sutton
Mr and Mrs C Hatton
Mrs G Claricoates
Mrs M Beevers
Mrs J Simpkin
Mr W Pinfold
Mrs J Moulds
Mr I Coy
Mr and Mrs M Wakefield
Mrs M Smith
Mrs A Williams
Mr G Waudby
Miss M Waudby
Mr and Mrs I Norris
Mrs B Metcalf
Mrs J Round
Mrs S Ball
Mrs F Dunwell
Mrs B Worley
Mr and Mrs Dammes and Mrs G Marston
Mrs B Smith
Mr and Mrs E Rayson
Mr and Mrs R Money
Mrs A Bond and Mrs B Bond
Mr and Mrs W Sutton
Mr D Wright
Mr H Daybell
Mr and Mrs P Topps
Mr and Mrs M Owen
Mr Bill Burrows
Mr and Mrs H Wadsworth
Mr P Chiswell
Mrs M Phipps
Mrs M Spalding
Mr and Mrs J Peach
Mr J Hammond
Mr M Saunders
Mrs Farmer
Mrs J Fowler
Mr Michael Dix
Mr and Mrs D Alliss
Mrs E Goodliffe
Mr C Harris
Mr J Miller
Mr and Mrs S Shepherd
Mr S Stewart
Mrs A Hebden
Mr M Smith
Mr G Spencer
Mrs A Shields
Miss M Taylor
Mrs G Pearson
Mr P Christmas
Mr B Johnson
Mrs M Taylor
Mr and Mrs P Preston
Mrs M Worley
Mr and Mrs J Ives
Ms Kate Pugh
Mr and Mrs C Cameron
Mrs Joy Peatman
Mr Ian Abbott
Mrs Eileen Ross
Mr and Mrs David Johnson
Mr John Dockerell
Dr and Mrs Phil Harding
Please tell us if your name is not on the list
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Vote of thanks briefing
Named thanks to:
Invited guests
Colonel Murray Colville, Vice- Lord- Lieutenant of Leicestershire
David Stocker, East Midlands Committee Member
Performers
Piano Judy Holborow for accompanying the choirs
Vale of Belvoir U3A Choir, Musical Director Barbara Cobb
Bottesford Primary School Choir, Conductor Liz Mills
Parents of the children
‘Last post’ & ‘Reveille’ played by Geoff Soar
General thanks to:
Refreshments
Glenys Claricoats and the WI for refreshments
Attendees
Audience for attending
People and organisations
Contributing memories, memorabilia and to project activities
(DM to thank volunteers)
Thank you to the volunteers at the Launch Meeting on the 28/9/14
David Bend
Gill Chiswell
Pete Chiswell
Graham Collins
Jonathan D’Hooghe
Sue Dunsmore
Alison Eaton
Mim Forsey
Neil Fortey
Phil Harding
Sue Harding
Val Lever
Vic Martin
Elaine Marlow
Howard Matthews
Mike Meech
Susan Meech
Sue Middleton
David Middleton
Mary Owen
Malcolm Owen
Bill Pinfold
Kate Pugh
Kathleen Panter
Ken Roberts
John Simpson
Dave Slater
Joyce Slater
Bob Sparham
Jane Spencer
Hugh Spencer
Will Wiseman
Glenys Claricoats and the WI
Bottesford Primary School Choir
Liz Mills Conductor
U3A Choir
Barbara Cobb Musical Director
Judy Holborow Piano
Geoff Soar Trumpet
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