Bottesford Parish WW1 Centenary Project
Volunteer and Representatives Meeting
Meeting to be held on Thursday 21st August @ 7.30pm
Bottesford Chapel Meeting Room,
Devon Lane, Bottesford
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Agenda
Meeting to be held on Thursday 21st August @ 7.30pm
Bottesford Chapel Meeting Room,
Devon Lane, Bottesford
Apologies
Matters arising and updates from the Meeting held on the 24/7/14
Planning discussion
Inaugural Meeting Sunday 28th September 2014, 4-6 pm
AOB
Next meeting
Thursday 21st August 2014 @ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.
Future Meeting dates
Thursdays:
18/9/14; 25/9/14 (Launch preparation);
23/10/14; 20/11/14; 18/12/14
Sunday 28th September 4-6 Community Launch
Apologies (7)
Jonathan D’Hooghe, John Dockrell, Susan Meech, Sue Middleton, Mary Owen, Kate Pugh, Joyce Slater
Present (11)
David Bend, Graham Collins, Neil Fortey, Phil Harding, Sue Harding, Val Lever, Vic Martin, Dave Middleton, Malcolm Owen, Dave Slater, Will Wiseman
Matters Arising and Updates
War memorial photographs
34 images of 40 on the Bottesford and Muston War Memorials
Latest to be identifies William Palmer and Ernest Jones)
Displayed in St Mary’s Church on Bottesford remembered as part of the Candle Light Vigil on August 4th 2014 – display to installed for near future
Primary School Activities Day
Scott Knowles from ‘Tommy Teaches’ has agreed to provide expert input, Confirmed for September 2015
Website and catalogue – training days
Friday 24/10/14 and Friday 31/10/14
VC Hall – 10.30-3.30 pm – 8 per session
Self-nominations to take part in the training are now sought.
Bottesford Historypin – HLF initiative
Created at: http://www.historypin.com/channels/view/56874/#!photos/list/
Good level of interest (50+ views within 2 weeks)
Tower roll of honour
Success in nominations
Tower roll of honour 14th August – Frederick Shaw – First Casualty
Bill Pinfold recorded
Tower roll of honour 30th August – Jesse Norman – Final pre armistice Casualty
Inaugural Meeting Sunday 28th September 2014, 4-6 pm
Organised to date
Hall booked 1-6 pm Mim Forsey
WI Teas Glenys Claricoats/SueM AnzacBiscuits (VM recipe) Trench Cake
Music U3A Choir Barbara Cobb
‘ Bugler ’ Geoff Soar
School choir Liz Mills
Interactive display stand Dave Slater
Draft invitations DM – JS/DS
Press release DM – SM
Vice Lord Lieutenant Invited – Accepted – details sent
HLF Rep David Stocker Invited – Accepted – details sent
Display Boards Purchased for 10 tables
Table covers Purchased for 8 tables
Media Publicity Sue Meech
Local publicity VV – draft flyer
External Banner; pop up banner Quotes
Displays and demonstrations to include:
• All about the war – WW1 time lines and issues – using IWM resources and documents (DM/DS)
• All about the project – details – people, community and memory – participation, activities & output – timelines
Publicising up coming events –
eg., RBL St Mary’s and St John’s 13/9/2014
(Gareth Hughes recording)
Muffled Bell Peel 1/11/2014
(DM/DS/KP)
• The Parish – who served – service list – any of your family? (SM/DM)
• Find out about your family – How to research your family in the 1st World War – your stories? (JD/SM/JS)
• One soldier’s war – illustrating learning from memorabilia and research (SH/PH)
• Who did not return
war memorials: Churches and Chapel (DM)
photograph montage (DM)
map of parish and brief details? (WW/BS)
• WW1 memorabilia – your memorabilia – examples? (BP)
• WW1 memories – your family memories (DM)
• Wilfred Owen and local recruits in the Manchester Regiment (BS)
• Interactive display – web pages and online catalogue (DS/NF)
• How you can join in – volunteer recruitment? (??)
Before the day
Invitations and promotion (SM)
Val L agreed to post posters advertising the launch event around the village, these to be prepared asap.
Media (S Meech)
Display material (DM/DS/JS/SM/BS/KP?/FF?)
On the day
Hall available from 1.00 pm
Setting up (DB/KR/+)
Meeting and greeting – David Stocker HLF (NF);
Murray Coleville (DM/SMeech)
Chair – Susan Meech
Logging numbers (MM)
Circulation list contact details (SD?/VM +)
Potential material and memories (SD?/VM +)
Photography/Video (GH?)
Other issues
The addresses of those commemorated on the war memorials to be forwarded to Bob S, for incorporation in the village map.
A number of memory sticks are to be purchased – 32GB for circulating large files (3/4 suggested – 10 ordered).
Volunteers requested to assist in erecting the display material in the village hall from one o’ clock on 28 September, Vic M agreed to produce a list of contact details for said volunteers.
For the launch event a pro-forma, to record details of villagers who express an interest in their relatives being researched (whether by themselves or on their behalf by others), is to be produced.
Details of St Mary’s church service on 14 November to be forwarded by Malcolm O to Dave M.
Publicity – Announcements
Village Voice September Issue
Launch Meeting of The Bottesford Parish 1st World War Centenary Project
Everyone is welcome to attend the launch of the The Bottesford Parish 1st World War Centenary Project on Sunday 28th September at the Bottesford VC Hall at 4.00 pm.
Come along and find out what will be happening over the next two years to mark and commemorate the centenary of the 1st World War in Bottesford, Easthorpe, Muston and Normanton.
See what the project is doing.
Listen to music of the time.
Tell us about family members who served in WW1.
Bring along any family memorabilia from the 1st World War.
Meet the volunteers working on the project.
Learn about how your family can help.
Refreshments provided with the kind assistance of the WI.
All welcome
Flyer – Schools and Village Lamp Posts
Press release approved
Invitations
District Councillors – DW; PC invited 20/8/14
County Councillors – BR invited 20/8/14
Parish Councillors – Invited 20/8/14
Archive donors and casualty relatives – SueM compiled lists
Village residents via Village Voice – done
Village Organisations – to do
Schools; Churches PCC’s; Societies; Clubs
Local HLF projects – Flintham
Leicestershire War Memorial Rep (Liz Blood) – Invited 20/8/14
Leicestershire University –
British Legion – to do
Western Front Association – to do
Derek Simmons Melton Mowbray – to do
Draft Programme
Part 1 – 4.00 pm (30 minutes)
Welcome and introduction (1min)
Susan Meech (Project Publicity)
Official Opening (5 mins)
Colonel Murray Colville, Vice-Lord-Lieutenant of Leicestershire
Medley of 1st World War Music (5 mins)
Vale of Belvoir U3A Choir
Conductor – Barbara Cobb
Heritage Lottery Fund (5 mins)
David Stocker, East Midlands Committee Member
Bottesford Parish 1st World War Centenary Project: What is happening and Inviting participation (5mins)
David Middleton Project Coordinator
Children’s voices (5mins)
Bottesford Primary School Choir
Conductor – Liz Mills
Please stand for the ‘Last post’ – Minutes silence’ – ‘Reveille’ (4 mins)
Geoff Soar
Proposal of thanks and invitation to take refreshment and talk to volunteers
Susan Meech (Project Publicity
Part 2 – 4.30 pm – 6.00 pm (90 minutes)
Refreshments and meet the project volunteers
Displays and demonstrations to include: as above
Bottesford World War I Centenary
Will Wiseman’s Note of Meeting held on 21 August 2014
Of the 40 men on the war memorials photographs of 34 of them have been obtained.
Training days for the new website will be held on the 24th and 31st of October, between 10.30 and 3.30. Self-nominations to take part in the training are now sought.
Val L agreed to post posters advertising the launch event around the village, these to be prepared asap.
The addresses of those commemorated on the war memorials to be forwarded to Bob S, for incorpation in the village map.
A number of memory sticks are to be purchased – 3 or 4 were suggested.
Volunteers requested to assist in erecting the display material in the village hall from one o’ clock on 28 September, Vic M agreed to produce a list of contact details for said volunteers.
For the launch event a pro-forma, to record details of villagers who express an interest in their relatives being researched (whether by themselves or on their behalf by others), is to be produced.
Details of St Mary’s church service on 14 November to be forwarded by Malcolm O to Dave M.
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