Bottesford Parish WW1 Centenary Project
Volunteer and Representatives Meeting
Meeting to be held on Thursday 18th September @ 7.30pm
Bottesford Chapel Upstairs Meeting Room,
Devon Lane, Bottesford
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Agenda
Thursday 18th September @ 7.30pm
Bottesford Chapel Meeting, Room,
Devon Lane, Bottesford.
Apologies
Graham Collins; Jonathan D’Hooghe, John Dockrell, Neil Fortey, Vic Martin, Mike Meech, Liz Mills, Mary Owen, Malcolm Owen, Bill Pinfold, Kathleen Panter, Kate Pugh, John Simpson, Joyce Slater, Mel Turner, Will Wiseman.
Present
David Bend, Sue Dunsmore, Phil Harding, Sue Harding, Val Lever, Susan Meech, David Middleton, Sue Middleton, Ken Roberts, Dave Slater, Bob Sparham,
Matters arising and updates from the Meeting held on the 21/8/14
Review Inaugural Meeting Sunday 28th September 2014, 4-6 pm
AOB
Next meeting 25/9/14 (Launch preparation)@ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.
Future Meeting dates
Thursdays:
23/10/14; 20/11/14; 18/12/14
Sunday 28th September 4-6 Community Launch
Matters arising and updates
Get well card for signature wishing John Dockrell our very best wishes
Tower Roll of Honour
36 – 4 pending – Cyril Gale; James Buckingham?? Robert Dolman, William Coy – Isaac Johnson no CWGC records
RBL Roll Call – Bottesford and Muston Saturday 13th September
Good turn out – project supported
Many thanks to Gareth Hughes for his excellent video of the event
Digital Display Kiosk – Dave Slater produced a much appreciated rostrum display of names and faces
Displayed and project publicity
Project represented by:DM/SM; DS/JS; BP;
Action: Video to RBL – Produced web page and possible Launch display item
Names and Faces – War Memorials
36 images of 40 on the Bottesford and Muston War Memorials (Robert Dolman; *Edgar Raithby; James Furnival; Reginald Pritchett) (On Website; in Church; on Noticeboard; at Launch)
People and Places
Maps purchased; locations identified; photographs (36 + 1 and 4 avatars); design work and pre production completed
Chris Edwards to arrange printing and mounting on 5mm fomex + transport
Great teamwork – Creative design Bob Sparham in collaboration with Chris Edwards, Neil Fortey, Dave Middleton, Sue Middleton, Kate Pugh, Dave Slater, Will Wiseman; pre- production and printing – Chris Edwards; image research – Dave Middleton; location research – Sue Middleton; computer crash rescue service – Dave Slater; Pet therapy – Puppy Molly assisted by Joyce Slater.
War memorial photographs
34 images of 40 on the Bottesford and Muston War Memorials
Latest to be identifies William Palmer and Ernest Jones)
Displayed in St Mary’s Church on Bottesford remembered as part of the Candle Light Vigil on August 4th 2014 – display to installed for near future
Primary School Activities Day
Scott Knowles from ‘Tommy Teaches’ has agreed to provide expert input, Confirmed for September 2015
Website and catalogue – training days
Friday 24/10/14 and Friday 31/10/14
VC Hall – 10.30-3.30 pm – 8 per session
Self-nominations to take part in the training are now sought .
Historypin’s First World War Centenary hub
http://www.historypin.com/en/explore/first-world-war-centenary
Good level of interest (100+ views within 2 weeks)
Request from the HLF to put material on in time for the HLF showcase in Parliament of their History Hub for WW1 Projects
From Anna Jarvis HLF (19/9/14)
http://www.historypin.com/en/explore/first-world-war-centenary ??
We will be showcasing the hub at an event in Parliament on 22 October, so if there was any way we could get your project on to it by then, it would be just fantastic. I am copying in Sophie Fitzpatrick from Historypin, who will be able to help you link up the material you’ve added to normal Historypin to the First World War hub. This will mean that it’s even more findable, and will be part of a huge collection of First World War projects. Please can I suggest that you get in touch with Sophie and she can tell you what to do next???Thanks again for following this up and sharing your project- I appreciate it takes time, but am so glad that it’s been such a success! (113 views now I notice!)
Tower of London roll of honour
Success in nominating everyone – only two left to follw up – ie every casualty from Bottesford and Muston will be included. Great collective effort by book two groups and project volunteers
Inaugural Meeting Sunday 28th September 2014, 4-6 pm
Organised to date
Hall booked 1-6 pm Mim Forsey
WI Teas Glenys Claricoats/SueM AnzacBiscuits (VM recipe) Trench Cake
Recipe leaflet display – to do DM
Performers – arranged
Music U3A Choir Barbara Cobb/Val Lever
‘ Bugler ’ Geoff Soar
School choir Liz Mills, Judy Holborow (pianist)
PA Radio Mike@Hall – checked DM v
Mike Stand John Simpson v
Extra Mike John Simpson v
Key board John Simpson v
Invitations & Publicity
Invitations to archive donors Done (SM)
Vice Lord Lieutenant Invited – Accepted – details sent
HLF Rep David Stocker Invited – Accepted – details sent
Media Publicity Sue Meech
Press release Distributed
Local publicity Village Voice – appeared in last issue
Pub/Shops Posters To do this week DM
Bill posters Val – thanks for the comprehensive coverage around the village
Displays and demonstrations to include:
Interactive display stand Done – Dave Slater
Table Displays – provisional
Table 1 The Project DP X 4 table top Summary Activities Montages: Memorabilia; Activities; Service List File of names | |||||||||
Table 2 Names and faces; Their stories Whether new or with a long family connection to the parish Photos – Names and faces Their Stories DP X 1 table top | |||||||||
Table 3 Your stories Your WW1 memorabilia Whether new or with a long family connection to the parish Table 3 DP X 1 table top
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Before and On the day – to be finalised on Thursday 25th September
Activity | Notes | Who – when |
Proforma and evaluation | To draft | DM and JS |
Displays | Print and mount | DM/DS Before Thursday |
Display | People and places | To printers For delivery 25-26/9 Delivered 25/9/14 |
Dress tables | Covers | SM |
Flower arranging | Stage Entrance | SM KP |
Refreshments | Supplies tea etc Vic Sponges X 2 | SM, GC+WI KR |
Setting up | Hall Who available in the am Tables Chairs Notices Displays Who available from 1.00pm Flowers PA Piano Keyboard Computing Kiosk Car parking cones Tea room table clothes? | Access from 10.00 DM, DS, SM ?? KP/SMDM DS JS/ DS DS KR ?? |
Event | On the door Programmes Logging Numbers | DB/MalcolmO BB/ MalcolmO MM |
Proformas on clip boards | Elaine Marlow Gill Chiswell Pete Chiswell Graham Collins Will Wiseman. Sue Dunsmore, Val Lever Ken Roberts | |
Greeting | VLL Col Murray Colville Car parking | Susan Meech/DM KR |
HLF David Stocker Car parking | Neil Fortey/DM KR | |
Geoff Soar – Trumpeter – assist in sound check and location choice Car parking Geoff Soar | Will Wiseman/DM KR | |
Photography | Video Stills | BS/WW KP,WW,NF,DM + any others who are able |
Displays | At table | Bill Pinfold |
At table | Phil and Sue Harding | |
Information table | • Gather proformas from collectors • Give out flyers • General enquiries • Potential volunteers and steer to proforma people | MaryO, Kate Pugh |
Researching your relative | Computer access and advice on military, social and family research | JonathanD, Sue Mid, Joyce S |
Technical and computing support | DS and JS | |
Moving chairs after performance | Clear some chairs to create space | VM + others |
Clear Speaker table | Create space | VC + others |
Clear up | Clear hall | 6.00 pm onwards All |
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