3rd Meeting 22/5/14

Project Volunteers and Representatives

By David Middleton

Bottesford Parish WW1 Centenary Project

Volunteer and Representatives Meeting

Notes for Meeting held on Thursday 22nd May @ 7.30pm

Bottesford Chapel Meeting Room,

Devon Lane, Bottesford




Matters arising from the 1st Meeting held on the 17/4/14


‘Working Research Groups ’

‘Community Liaison Key Persons ’


Inaugural Meeting Sunday 28th September 2014, 4-6 pm


WW1 memorabilia

Mini practice presentation – Jonathan D’Hooghe


Next meeting

Wednesday 18th June 2014 @ 7.30pm



Dermot Daly, John Dockrell; Neil Fortey, Phil Harding, John Miller, Howard Matthews, Susan Meech, Mary Owen, Malcolm Owen, John Simpson, Geof Spencer, Mel Turner


David Bend, Graham Collins, Jonathan D’Hooghe, Sue Dunsmore, Sue Harding, Mike Meech, Sue Middleton, David Middleton, Kate Pugh, Ken Roberts, Dave Slater, Joyce Slater, Will Wiseman

 Matters arising

            from the 2nd Meeting held on the 17/4/14)

Outstanding actions

Volunteer diaries workshop – set up from September

Meeting scribe – suggest rolling task

Ancestry audit of access – see below


Village Voice

Cover article outlining the project published in Issue 71 May/June.

Excellent local publicity.

Many thanks to VV team and their continuing support in facilitating the twice yearly bulletin and two annual Belvoir High School Newsletters.

May Gala Day Stall

Monday 5/4/14

Thanks to volunteers. (Dave Slater, Will Wiseman, Dave Middleton, Sue Middleton, Joyce Slater, David Bend, Jonathan D’Hooghe, Vic Martin, Neil Fortey, Mary Owen, Malcolm Owen).

Received 15 offers of material and we spoke to over 100  people about the project.


Acquire a counter clicker for tallying numbers at events!

Vale Schools WW1 Choir Concert (8/5/14)

Sue and Dave Middleton represented the project at the rehearsal of this very well attended and performed concert.


Liaise with Liz Mills from the Primary School re children’s performing at the Launch meeting in September and contributing to the U£a concert in St Mary’s in the spring of 2015.

U3A VOB Choir WW1 Song Concert (Mar/April 2015)

Exact date contingent on the completion of renovation work to the west end of the St Mary’s.


Liaise with Friend’s of St Mary’s – Malcolm Owen

Web and archive update Community Sites Ltd


Discussion with Jack Latimer re progress migration to new platform in process:  result in easy to use website and integrated catalogue.


Conference call to discuss catalogue format (JL, DM, NF)

August/Sept     Delivery of updates


Arrange interim payment for services to date

Volunteer hours and activities for April

Mike Meech reported 400 hours+


Revise email contact list for use in connection with recording of volunteer hours

Web contributions and Archive donations

Thanks for web pages contributions from: Stan Stewart and Geoff Spencer on their grandfathers’ WW1 service.

Archive donations to date: Ted Rayson, Mrs Gwen Johnson, Mrs Metcalfe, Mrs B Worley, Mrs G Smith, Mrs G Claricoats.

Bill Pinfold cataloguing describing the content the Claricoats collection of 200+ items.

Photo montages summairsing material on the website (www.bottesfordhistory.org.uk).


Continue web summaries

Enter items on updated catalogue when available in August/September.

Organise CommunitySites training sessions.

School Activities Day 2015 update

Bottesford Primary School has nominated dates for this event in Sept/Oct 2015.

Taff Gillingham (Khaki Chums) still to commit to the event. If they are unable to attend additional assistance will be requested from the Leicestershire and Rutland Western Front Association.


Contact Taff Gillingham

Twitter and Facebook

Thanks to Sue Meech’s effort both going very well and attracting increasing attention, eg., 300+ Twitter followers in 3 months. Some excellent and informative material on WW1 events and projects available via both Twitter and Facebook.


Check both for updates

Google Drive

Google Drive in development as the place for working documents. Not the perfect medium for collaborative work but useable for our purposes.


Recommend volunteers register for google mail account. This makes it easier to manage the google drive. Please send an email from the new google mail account to bottesfordww1centenary@gmail.com

Make available a range of working documents:

Acquire and make available War Diaries for Battalions of regiments list on the two war memorials from National Archive if accessible online or from @rcre archive and research and document copying if not online.

Acquire and make available Officer records for Albert Asher, Horace Hatton and Montagu Vincent-Jackson from @rcre archive and research and document copying

Notes for War Memorial family histories and service record biographies (Bottesford (29) and Muston (11).

Meeting agenda and notes.

Lives of the First World War – Imperial War Museum Partnership

The Bottesford Parish WW1 Project is a partner in this recently launched initiative. We have free access to the service records currently available on the website: https://livesofthefirstworldwar.org.

When our research is complete our aim is to enter our research on this site. The site is still in development. Well worth a look.


Establish a presence on the Lives of the First World War to demonstrating our interest and the nature of the Bottesford Parish Project.

Run a workshop in using the site.

Ancestry.co.uk access and use

The meeting identified that there is need for increasing the access to Ancestry.

The local library gives free public access – two terminals available. A Library PIN is needed to log on to the service.


Project to purchase access for use in research sessions

Sue Middleton to organise a workshop on the use of Ancestry.

Possible Working Research Groups

Bottesford Memorial service records

Sherwood Foresters

Walter Hardy D.C.M. ; Montague J.V. Jackson ; Arthur Mayfield ; Clifford Miller


  Albert Asher ; Charles Baines *; Cyril Barrand?;   Frederick Darby ; Frank Pacey;J. Herbert G. Skinner ;Frederick Shaw

Bottesford Memorial family histories

for families as above

Muston Memorial service records

Muston Memorial family histories


Run Ancestry Training and then develop working groups from there.

Sue Dunsmore to liaise with Sue Wadsworth concerning the Muston material

‘Community Liaison Key Persons’ with community groups

Suggested key persons

Scouts (DM)

Guides (SM)

Bottesford Primary School (SM)

Belvoir High School (GC)

U3A Choir (VL)

Chapel St Mary’s Bottesford (MO/MO)

St John’s Muston (SD)

Bottesford Gala Committee (DM)


Sports Clubs – Bowls?, Cricket?, Football?, Angling?

Youth Club?

Parish Council DD?

Inaugural Meeting Sunday 28 th September 2014, 4-6 pm – planning

Format to include:

official launch of two year project,

examples of concert material (U3A Choir and Bottesford primary School),

displays of memorabilia, project activities and interactive online access to web site.


Clearly indentify what is expected of invitees eg., whether requested to present or not.

Who to invite?

Vice-Lord-Lieutenant of Leicestershire

Colonel Murray Collville, Coordinating Leicestershire WW1 Activities

HLF representative

MP                                 Alan Duncan

District Councillors         David Wright Pru Chandler

County Councillors                Byron Rhodes

Parish Councillors

Village Organisations        Schools, Churches, Chapels, Societies, Clubs,

Bottesford VC Hall Committee

All donors to archive and relatives of those on the memorials

Every household

Representatives from the Western Front Association (Leicestershire and Rutland)

Leicestershire WW1 Reference Group (warmemorials@leics.gov.uk)

British Legion

Book Bottesford VC Hall from 12-6.00pm 28/9/14.

Invite WI to organise refreshments.


WW1 memorabilia –  Phil and Sue Harding showed just some of their family WW1 memorabilia.


Organise scanning of material for inclusion in the Catalogue.


Volunteer to represent project at

From Pit to Trenches: First World War Remembrance – West Hallam Well Dressing Weekend, Saturday July 12th 2014.

From: Roger.wood99@btinternet.com

Subject: Private Clifford Miller (Sherwood Forester)

Date: 29 April 2014 17:26:12 GMT+00:00

To: bottesfordww1centenary@gmail.com

I am researching  a Bottesford First World War Soldier who is named on our local Colliery War Memorial.

Private Clifford Miller was the youngest  son of John and Mary Miller of 17 High Street Bottesford.

He worked for the Mapperley Colliery Company and enlisted for the 11th Battalion Sherwood Foresters at Ilkeston, Derbyshire. Private 17988. Killed in Action 1st July 1916 aged 28. N.K.G. THIEPVAL MEMORIAL Pier and Face 10C, 10D and 11A.The Mapperley Colliery Company War Memorial is situated at the St. Wilfrids Church Gates West Hallam.

He is one of 66 men who worked for the company and are listed on the memorial. I would be pleased if you could send any information of any other memorials that shows Clifford Miller name.

Our village will remember all the men on Saturday July 12th 2014 From Pit to Trenches: First World War Remembrance/Village Well Dressing Weekend.

Relatives and Friends of the named fallen are invited on the afternoon to lay a poppy cross on the Saturday afternoon at 1-40pm.

Regards Roger Wood(Local Historian)

• Next meeting

Wednesday 18 th June 2014 @ 7.30pm

Bottesford Chapel Meeting Room

Devon Lane

This page was added on 05/06/2014.

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