6th Meeting 21/8/2014

Bottesford Parish WW1 Centenary Project

Volunteer and Representatives Meeting

Meeting to be held on Thursday 21st August @ 7.30pm

Bottesford Chapel Meeting Room,

Devon Lane, Bottesford

*******************************************************************************

Agenda

Meeting to be held on Thursday 21st August @ 7.30pm

Bottesford Chapel Meeting Room,

Devon Lane, Bottesford

Apologies

Matters arising and updates from the Meeting held on the 24/7/14

Planning discussion

Inaugural Meeting Sunday 28th September 2014, 4-6 pm

AOB

Next meeting

Thursday 21st August 2014 @ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.

Future Meeting dates

Thursdays:

18/9/14; 25/9/14 (Launch preparation);

23/10/14; 20/11/14; 18/12/14

Sunday 28th September 4-6 Community Launch

Apologies (7)

Jonathan D’Hooghe, John Dockrell, Susan Meech, Sue Middleton, Mary Owen, Kate Pugh, Joyce Slater

Present (11)

David Bend, Graham Collins, Neil Fortey, Phil Harding, Sue Harding, Val Lever, Vic Martin, Dave Middleton, Malcolm Owen, Dave Slater, Will Wiseman

Matters Arising and Updates

War memorial photographs

34 images of 40 on the Bottesford and Muston War Memorials

Latest to be identifies William Palmer and Ernest Jones)

Displayed in St Mary’s Church on Bottesford remembered  as part of the Candle Light Vigil on August 4th 2014 – display to installed for near future

Primary School Activities Day

Scott Knowles from ‘Tommy Teaches’ has agreed to provide expert input, Confirmed for September 2015

Website and catalogue  – training days

Friday 24/10/14 and Friday 31/10/14

VC Hall – 10.30-3.30 pm – 8 per session

              Self-nominations to take part in the training are now sought.

Bottesford Historypin – HLF initiative

Created at: http://www.historypin.com/channels/view/56874/#!photos/list/

Good level of interest (50+  views within 2 weeks)

Tower roll of honour

Success in nominations

Tower roll of honour 14th August – Frederick Shaw – First Casualty

   Bill Pinfold recorded

Tower roll of honour 30th August – Jesse Norman – Final pre armistice Casualty

Inaugural Meeting Sunday 28th September 2014, 4-6 pm

Organised to date

Hall booked 1-6 pm                           Mim Forsey

WI Teas                                                Glenys Claricoats/SueM    AnzacBiscuits (VM recipe) Trench Cake

Music U3A Choir                                Barbara Cobb

‘ Bugler ’                                                  Geoff Soar

School choir                                        Liz Mills

Interactive display stand                   Dave Slater

Draft invitations                                   DM – JS/DS

Press release                                      DM – SM

Vice Lord Lieutenant                         Invited – Accepted – details sent

HLF Rep David Stocker                    Invited – Accepted – details sent

Display Boards                                   Purchased for 10 tables

Table covers                                       Purchased for 8 tables

Media Publicity                                   Sue Meech

Local publicity                                     VV  – draft flyer

External Banner; pop up banner     Quotes

Displays and demonstrations to include:

• All about the war – WW1 time lines and issues – using IWM resources and documents  (DM/DS)

• All about the project – details – people, community and memory – participation, activities & output – timelines

Publicising up coming events –

eg., RBL St Mary’s and St John’s 13/9/2014

(Gareth Hughes recording)

Muffled Bell Peel 1/11/2014

(DM/DS/KP)

• The Parish  – who served – service list – any of your family? (SM/DM)

• Find out about your family – How to research your family in the 1st World War – your stories? (JD/SM/JS)

• One soldier’s war – illustrating learning from memorabilia and research (SH/PH)

• Who did not return

war memorials: Churches and Chapel (DM)

photograph montage (DM)

map of parish and brief details? (WW/BS)

• WW1 memorabilia – your memorabilia – examples? (BP)

• WW1 memories – your family memories (DM)

• Wilfred Owen and local recruits in the Manchester Regiment (BS)

• Interactive display – web pages and online catalogue (DS/NF)

• How you can join in – volunteer recruitment?  (??)

Before the day

Invitations and promotion (SM)

Val L agreed to post posters advertising the launch event around the village, these to be prepared asap.

Media (S Meech)

Display material (DM/DS/JS/SM/BS/KP?/FF?)

On the day

Hall available from 1.00 pm

Setting up (DB/KR/+)

Meeting and greeting – David Stocker HLF (NF);

Murray Coleville (DM/SMeech)

Chair – Susan Meech

Logging numbers (MM)

Circulation list contact details (SD?/VM +)

Potential material and memories (SD?/VM +)

Photography/Video (GH?)

Other issues

      The addresses of those commemorated on the war memorials to be forwarded to Bob S, for incorporation in the village map.

      A number of memory sticks are to be purchased – 32GB for circulating large files (3/4 suggested – 10 ordered).

      Volunteers requested to assist in erecting the display material in the village hall from one o’ clock on 28 September, Vic M agreed to produce a list of contact details for said volunteers.

      For the launch event a pro-forma, to record details of villagers who express an interest in their relatives being researched (whether by themselves or on their behalf by others), is to be produced.

      Details of St Mary’s church service on 14 November to be forwarded by Malcolm O to Dave M.

Publicity – Announcements

Village Voice  September Issue

Launch Meeting of The Bottesford Parish 1st World War Centenary Project

Everyone is welcome to attend the launch of the The Bottesford Parish 1st World War Centenary Project on Sunday 28th September at the Bottesford VC Hall at 4.00 pm.

Come along and find out what will be happening over the next two years to mark and commemorate the centenary of the 1st World War in Bottesford, Easthorpe, Muston and Normanton.

See what the project is doing.

Listen to music of the time.

Tell us about family members who served in WW1.

Bring along any family memorabilia from the 1st World War.

Meet the volunteers working on the project.

Learn about how your family can help.

Refreshments provided with the kind assistance of the WI.

All welcome

Flyer – Schools and Village Lamp Posts

Press release approved

Invitations

District Councillors – DW; PC invited 20/8/14

County Councillors – BR invited 20/8/14

Parish Councillors – Invited 20/8/14

Archive donors and casualty relatives – SueM compiled lists

Village residents via Village Voice – done

Village Organisations – to do

                  Schools; Churches PCC’s; Societies; Clubs

Local HLF projects – Flintham

Leicestershire War Memorial Rep (Liz Blood) – Invited 20/8/14

Leicestershire University –

British Legion – to do

Western Front Association – to do

Derek Simmons Melton Mowbray – to do

Draft Programme

Part 1  – 4.00 pm (30 minutes)

Welcome and introduction (1min)

Susan Meech (Project Publicity)

Official Opening (5 mins)

Colonel Murray Colville, Vice-Lord-Lieutenant of Leicestershire

Medley of 1st World War Music (5 mins)

Vale of Belvoir U3A Choir

Conductor – Barbara Cobb

Heritage Lottery Fund (5 mins)

David Stocker, East Midlands Committee Member

Bottesford Parish 1st World War Centenary Project: What is happening and Inviting participation (5mins)

David Middleton Project Coordinator

Children’s voices (5mins)

Bottesford Primary School Choir

Conductor – Liz Mills

Please stand for the ‘Last post’ – Minutes silence’ – ‘Reveille’ (4 mins)

Geoff Soar

Proposal of thanks and invitation to take refreshment and talk to volunteers

Susan Meech (Project Publicity

Part 2  – 4.30 pm – 6.00 pm (90 minutes)

Refreshments and meet the project volunteers

Displays and demonstrations to include: as above

Bottesford World War I Centenary

Will Wiseman’s Note of Meeting held on 21 August 2014

      Of the 40 men on the war memorials photographs of 34 of them have been obtained.

      Training days for the new website will be held on the 24th and 31st of October, between 10.30 and 3.30. Self-nominations to take part in the training are now sought.

      Val L agreed to post posters advertising the launch event around the village, these to be prepared asap.

      The addresses of those commemorated on the war memorials to be forwarded to Bob S, for incorpation in the village map.

      A number of memory sticks are to be purchased – 3 or 4 were suggested.

      Volunteers requested to assist in erecting the display material in the village hall from one o’ clock on 28 September, Vic M agreed to produce a list of contact details for said volunteers.

      For the launch event a pro-forma, to record details of villagers who express an interest in their relatives being researched (whether by themselves or on their behalf by others), is to be produced.

      Details of St Mary’s church service on 14 November to be forwarded by Malcolm O to Dave M.