Bottesford Parish WW1 Centenary Project
Volunteer and Representatives Meeting
Notes for Meeting to be held on Thursday 24th July @ 7.30pm
Bottesford Chapel Meeting Room,
Devon Lane, Bottesford
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Agenda
• Apologies
• Present
• Matters arising from the Meeting held on the 18/6/14)
• Updates
• Planning discussion
Inaugural Meeting Sunday 28 th September 2014, 4-6 pm
• AOB
• Next meeting
Thursday 21st August 2014 @ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.
• Future Meeting dates
Thursdays:
18/9/14; 25/9/14 (Launch preparation);
23/10/14; 20/11/14; 18/12/14
Sunday 28th September 4-6 Community Launch
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• Apologies
Graham Collins, Jonathan D’Hooghe, Bill Pinfold, John Simpson, Geoff Spencer, John Dockerell
• Present
David Bend, Neil Fortey, Phil Harding, DSue Harding, Val Lever, Vic Martin, David Middleton, Sue Middleton, Kathleen Panter, Kate Pugh, Ken Roberts, Dave Slater, Joyce Slater, Bob Sparham, Will Wiseman.
Matters arising from the Meeting held on the 18/6/14)
• Updates
Facilitating access to Ancestry – subsidy available of £50.00
Ancestry training – feedback from 1st session and organisation of new sessions
Chapel Roll of Honour – conservation completed
Primary School Activities day – ‘Tommy Teaches’ to be approached to assist in the Primary School Activities Day in Autumn 1015
Website and catalogue – in process – Community sites to be liaised with over migration to new software.
Scouts and Guide Meeting – tba
War grave visit – see leaflets/maps etc
War diaries – list of service records attached
Muffled peel – Arranged for 1/11/2014
Archive donations – see website for latest additions
• Planning discussion
Inaugural Meeting Sunday 28 th September 2014, 4-6 pm
• Organised to date
Hall booked 1-6 pm Mim Forsey
WI Teas Glenys Claricoats
Music U3A Choir Barbara Cobb
‘ Bugler ’ Barbara Cobb
School choir Liz Mills
Interactive display stand Dave Slater
Draft invitations DM – JS/DS
Press release DM – JS/DS
HLF Rep David Stocker Invited – Accepted
Display Boards Purchased for 10 tables
Quotes external banner; pop up banner, table clothes
Logistics Dave and Joyce
Press Liaison Sue Meech
• To do/arrange
Invitations
Hall flowers
Posters/Leaflets
Banner
VV insert
Press release
Display organisation
On the day – tables, chairs, display boards, etc
Escorts for:
Col Murray Colville – Deputy Lord Lieutenant
David Stocker (HLF)
Bottesford Parish 1st World War Centenary Project: People Community and Memory
Draft programme
4.00 pm
Part 1 (30 minutes)
Welcome and introduction (1min)
David Middleton Project Coordinator
Official Opening (5 mins)
Colonel Murray Colville, Vice-Lord-Lieutenant of Leicestershire
Medley of 1st World War Music (5 mins)
Vale of Belvoir U3A Choir
Conductor – Barbara Cobb
Heritage Lottery Fund (5 mins)
David Stocker East Midlands Committee Member
Bottesford Parish 1st World War Centenary Project: What is happening and Inviting participation (5mins)
David Middleton Project Coordinator
Children’s voices (5mins)
Bottesford Primary School Choir
Conductor – Liz Mills
Last post – Minutes silence – Reveille (4 mins)
Proposal of thanks and invitation to take refreshment and talk to volunteers
Project Volunteer
4.30 pm
Part 2 (90 minutes)
Refreshments and meet the project volunteers
Displays and demonstrations to include:
• Project details – people, community and memory – participation, activities and output – timelines
• Who served – service list – your family?
• Who did not return – war memorials – photographs and brief details?
• Researching your family in the 1st World War – your stories?
• WW1 memorabilia – your memorabilia – examples?
• What happened on the home front in the Parish – Grantham Journal reports?
• Publications, web pages and online catalogue – your participation
• Community newsletters, events and exhibitions – schools, youth organisations, clubs
• How you can join in – volunteer recruitment?
Actions: Action plan; Programme; Displays; Publicity
Invitations
Lord-Lieutenant of Leicestershire Representative
District Councillors
County Councillors
Parish Councillors
Village Organisations
Schools; Churches; Societies; Clubs;
Archive donors (Sue Middleton’s list)
Village residents via Village Voice insert, notice boards and social media
Local HLF projects – Flintham – see also HLF HistoryPin
Leicestershire War Memorial Rep (Liz Blood)
Leicestershire University
British Legion
Western Front Association
Display Tables at Project Launch day
Joyce’s Notes
Theme | Notes | Responsible Persons Key contacts |
The Catastrophe of War | Wilfred Owen links | Bob Sparham |
Village Map | Who was where in the village An A3 or larger map of the village Link to Heritage trail Use of Dukes Sales Map + modern Maps Bob has expertise in Photoshop to sepia out relevant parts of the village Neil Fortey has copies of dukes Maps as a digitised version Link to Sharon Pyke Parish Clerk and Sues Photos of war memorial chaps | Will Wiseman Bob Sparham |
All about the Project | What is going on, will be going on, linked to key deliverables Would you like to get involved? Can you help? | David Middleton Kate Pugh Dave Slater |
Memorabilia | Photos – Glenys Claricoats examples; Objects – eg HMS Queen Elizabeth Flag | David Middleton to speak to Bill Pinfold |
Find out about your family | Laptop based searches and examples Family based content | Jonathan D’Hooghe Sue Middleton Joyce Slater |
One Soldiers war | To illustrate what can be learned from family memorabilia and further research | Phil and Sue Harding |
Visiting the graveyards | Static display Using David and Sue Middleton’s maps and information from their recent trip | Sue and Joyce to set up display boards before event |
Kiosk | Set up to access the website | David Slater Neil Fortey for new website |
Set up help offered so far for Day of Launch
David Bend, Ken Roberts.
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