5th Meeting 24/7/14

Project Volunteers and Representatives

By David Middleton


Bottesford Parish WW1 Centenary Project

Volunteer and Representatives Meeting

Notes for Meeting to be held on Thursday 24th July @ 7.30pm

Bottesford Chapel Meeting Room,

Devon Lane, Bottesford



• Apologies

• Present

• Matters arising from the Meeting held on the 18/6/14)

         • Updates

• Planning discussion

Inaugural Meeting Sunday 28 th September 2014, 4-6 pm


• Next meeting

Thursday 21st August 2014 @ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.

• Future Meeting dates


18/9/14; 25/9/14 (Launch preparation);

23/10/14; 20/11/14; 18/12/14

Sunday 28th September 4-6 Community Launch


• Apologies

Graham Collins, Jonathan D’Hooghe, Bill Pinfold, John Simpson, Geoff Spencer, John Dockerell

• Present

David Bend, Neil Fortey, Phil Harding, DSue Harding, Val Lever, Vic Martin, David Middleton, Sue Middleton, Kathleen Panter, Kate Pugh, Ken Roberts, Dave Slater, Joyce Slater, Bob Sparham, Will Wiseman.

Matters arising from the Meeting held on the 18/6/14)

• Updates

Facilitating access to Ancestry – subsidy available of £50.00

Ancestry training –  feedback from 1st session  and organisation of new sessions

Chapel Roll of Honour  – conservation completed

Primary School Activities day – ‘Tommy Teaches’ to be approached to assist in the Primary School Activities Day in Autumn 1015

Website and catalogue  – in process – Community sites to be liaised with over migration to new software.

Scouts and Guide Meeting – tba

War grave visit – see leaflets/maps etc

War diaries – list of service records attached

Muffled peel – Arranged for 1/11/2014

Archive donations – see website for latest additions

• Planning discussion

Inaugural Meeting Sunday 28 th September 2014, 4-6 pm

• Organised to date

Hall booked 1-6 pm                  Mim Forsey

WI Teas                                    Glenys Claricoats

Music U3A Choir                           Barbara Cobb

‘ Bugler ’                                     Barbara Cobb

School choir                                    Liz Mills

Interactive display stand          Dave Slater

Draft invitations                           DM – JS/DS

Press release                                    DM – JS/DS

HLF Rep David Stocker                  Invited – Accepted

Display Boards                  Purchased for 10 tables

Quotes external banner; pop up banner, table clothes

Logistics                                    Dave and Joyce

Press Liaison                                    Sue Meech

• To do/arrange


Hall flowers



VV insert

Press release

Display organisation

On the day – tables, chairs, display boards, etc

Escorts for:

Col Murray Colville – Deputy Lord Lieutenant

David Stocker (HLF)

Bottesford Parish 1st World War Centenary Project: People Community and Memory

Draft programme

4.00 pm

Part 1 (30 minutes)

Welcome and introduction (1min)

David Middleton Project Coordinator

Official Opening (5 mins)

Colonel Murray Colville, Vice-Lord-Lieutenant of Leicestershire

Medley of 1st World War Music (5 mins)

Vale of Belvoir U3A Choir

Conductor – Barbara Cobb

Heritage Lottery Fund (5 mins)   

David Stocker East Midlands Committee Member

Bottesford Parish 1st World War Centenary Project: What is happening and Inviting participation (5mins)

David Middleton Project Coordinator

Children’s voices (5mins)

Bottesford Primary School Choir

Conductor – Liz Mills

Last post – Minutes silence – Reveille (4 mins)

Proposal of thanks and invitation to take refreshment and talk to volunteers

Project Volunteer

4.30 pm

Part 2 (90 minutes)

Refreshments and meet the project volunteers

Displays and demonstrations to include:

• Project details – people, community and memory – participation, activities and output – timelines

• Who served – service list – your family?

• Who did not return – war memorials – photographs and brief details?

• Researching your family in the 1st World War – your stories?

• WW1 memorabilia – your memorabilia – examples?

• What happened on the home front in the Parish – Grantham Journal reports?

• Publications, web pages and online catalogue – your participation

• Community newsletters, events and exhibitions – schools, youth organisations, clubs

• How you can join in – volunteer recruitment?

Actions: Action plan; Programme; Displays; Publicity


Lord-Lieutenant of Leicestershire Representative

District Councillors

County Councillors

Parish Councillors

Village Organisations

    Schools; Churches; Societies; Clubs;

Archive donors (Sue Middleton’s list)

Village residents via Village Voice insert, notice boards and social media

Local HLF projects – Flintham – see also HLF HistoryPin

Leicestershire War Memorial Rep (Liz Blood)

Leicestershire University

British Legion

Western Front Association

Display Tables at Project Launch day

Joyce’s Notes



Responsible Persons

Key contacts

The Catastrophe of War

Wilfred Owen links

Bob Sparham

Village Map

Who was where in the village

An A3 or larger map of the village

Link to Heritage trail

Use of Dukes Sales Map + modern Maps

Bob has expertise in Photoshop to sepia out relevant parts of the village

Neil Fortey has copies of dukes Maps as a digitised version

Link to Sharon Pyke Parish Clerk and Sues Photos of war memorial chaps

Will Wiseman

Bob Sparham

All about the Project

What is going on, will be going on, linked to key deliverables

Would you like to get involved?

Can you help?

David Middleton

Kate Pugh

Dave Slater


Photos – Glenys

Claricoats examples;

Objects – eg HMS Queen Elizabeth Flag

David Middleton to speak to Bill Pinfold

Find out about your family

Laptop based searches and examples

Family based content

Jonathan D’Hooghe

Sue Middleton

Joyce Slater

One Soldiers war

To illustrate what can be learned from family memorabilia and further research

Phil and Sue Harding

Visiting the graveyards

Static display

Using David and Sue Middleton’s maps and information from their recent trip

Sue and Joyce to set up display boards before event


Set up to access the website

David Slater

Neil Fortey for new website

Set up help offered so far for Day of Launch

David Bend, Ken Roberts.

This page was added on 06/08/2014.

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