Bottesford Parish WW1 Centenary Project
Volunteer and Representatives Meeting
Notes for Meeting held on Wednesday 18th June @ 7.30pm
Bottesford Chapel Meeting Room,
Devon Lane, Bottesford
• Matters arising from the Meeting held on the 22/5/14)
• Current research
Family and Community History
• Using research Resources
War diaries; Biographical notes
• Planning discussion
Inaugural Meeting Sunday 28 th September 2014, 4-6 pm
• Next meeting
Thursday 24 th July 2014 @ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.
• Future Meeting dates
18/9/14 (Launch meeting preparation);
Sunday 28th September 4-6pm Community Launch
David Bend, Mike Meech, Susan Meech, Val Lever, Geoff Spencer Malcolm Owen, Mary Owen, John Simpson, Will Wiseman, Kate Pugh, Graham Collins, Ken Roberts, Mel Turner
Jonathan D’Hooghe, Sue Harding, Mike Meech, Sue Middleton, David Middleton, Dave Slater, Joyce Slater, Neil Fortey, Bob Sparham
Matters arising from the 2nd Meeting held on the 22//5/14
Is anyone available to represent the project on Saturday July 12th 2014 at the From Pit to Trenches: First World War Remembrance?
West Hallam Village Well Dressing Weekend @ 1.40pm to place a Poppy for Pte Clifford Miller. And to take photographs.
Mike Meech reported volunteer time now exceed the 200 days.
The sensitivities of negotiating access to treasured items were discussed.
5 people attended the Ancestry Training session held on Friday 30/5/14 (SP, DM, SH, WW, GC ) – Positive feedback about its value.
Organise further training sessions.
Facilitating access to Ancestry
Agreed that the two year budget line for subscriptions should be used to subsidise individual subscriptions for one year. (£50.00 per subcription) This will facilitate wider access to Ancestry. (A discount on Ancestry subscription can be obtained through QUIDCO.)
Let DM know your intention to take up a subscription so that subsidy canbe paid.
Anne Ablewhite (Parish Councillor) suggested that the Beacon could be lit on an appropriate occasion as part of the Centenary.
Liaise with PC to coordinate with project events.
Flintham HLF Project
Discussions held with the Flintham HLF supported WW1 project.
Invite Flintham volunteers to attend meetings.
Project access to War Diary summaries and service record notes established.
Further summaries and notes to be circulated
Chapel Roll of Honour
Conservation nearly complete,
Arrange collection when framed.
Discuss with the Methodist Chapel the timing of the rededication ceremony
U3A VOB Choir WW1 Song Concert
Proposed date Mar/April 2015 – dependent on completion of improvements to West End of St Mary’s
Liaise with St Mary’s re final date.
Liaise with Isobel Daw, Val Lever, Barbara Cobb re music programme and other concert content.
Liaise with Primary School (Liz Mills) re pupil invovement,
School Activities Day Autumn 2015
Khaki Chums still to confirm availability,
Leicestershire and Rutland Western Front Association offered service to assist in the running of the day,
Continue ontact Khaki Chums (Taff Gillingfham),
Liaise with John Sutton, L & R WFA,
Scouts & Guides
Contact during the month with both Guides and Scouts.
Set up meeting(s) with Scouts (Simon Ashworth) and Guides (Gill Smith) for activities associated with the Spring 2015 exhibition.
Bottesford History web site reviewed as an existing resource and starting point for research.
The project section is now populated with the main categories activities of the Centenary Project.
Pages for all those named on the two war memorials to be completed (photograph of person, obituary, and CWGC Memorial Certficate).
Use comments to add research material for incorporation into the web page for each person.
War dairies summaries, service records and biographical notes as resource for writing the 40 memorial biographies.
Identify DOD’s and transcribe War Diary entries to establish the circumstances of their loss.
Map out the chronology of their wartime experience for each of the 40 listed on the two war memorials based on battalion War Diary entries and place in Google Drive Biographical files.
Add material to Biographical web pages either a comments or in the text of the pages.
Add spreadsheet of all biographical research resources to Google Drive
Community Launch Meeting, VC Hall (4-6pm) Sunday 28th September
Hall booked (Mim Forsey)
WI refreshment (Glenys Claricoats)
Music U3A Choir (Barbara Cobb)
‘ Bugler ’ (Kindly arranged by Barbara Cobb)
School pupils (Liz Mills)
Interactive display stand (Dave Slater)
Music (U3A Choir)
Official opening (Representative of Lord Lieutenant: Col Murray Colville)
HLF statement (HLF Representative)
WW1 Heritage – The Bottesford Parish Project: People Community and Memory
Music (School Pupils)
Audience – Q and A
Last post; Minutes silence; Reveille
Meet the volunteers
Displays and recruitment
Distribute action plan
Lord-Lieutenant of Leicestershire Representative
Village Organisations: Schools; Churches; Societies; Clubs;
Village residents via Village Voice
Local HLF projects – Flintham
Leicestershire War Memorial Rep (Liz Blood)
Western Front Association
Bell ringers – Muffled Peel
Timing discussed – Sunday 27th September or Saturday 1st November?
Community event – Saturday 1st November suggested
Circulate event plan
Research 1914 ringers named in the 7/11/1914 Grantham Journal.
Contact David Jones to coordinate date timing of the event.
Potential archive donations
Neil Fortey reported the offer of memorabilia.
Arrange contact and copying of material offered by Marion Cole
Old School Parish Council Heritage Centre Initiative
Neil Fortey reported the developments concerning the PC’s application fro HLF support to Heritage Centre facilities in the Old School.
The value of the PC initiative for securing the legacy of the WW1 Centenary project discussed.
Interest questionnaire circulated for completion.
Muston WW1 Heritage
Contact with Muston Heritage via the regular Tuesday Muston Old School Coffee Mornings (10.30 am).
Sue Dunsmore liaising with Sue Wadsworth
Thursday 24th July 2014 @ 7.30pm. Bottesford Chapel Meeting Room, Devon Lane.
Future Meeting dates
18/9/14; 25/9/14 (Launch preparation);
Sunday 28th September 4-6 Community Launch